Introduction
Custom Fields lets your team add flexible, visual metadata to videos and channels — beyond folders.
Managed by team admins, fields can be further customized with icons and colors, and surface the most important metadata as tags on your workspace tiles. Custom Fields make it easy to organize by project, client, campaign, department, language, and more — so your library is searchable, scannable, and aligned with how your team actually works.
Field Types and Customization
Field Types
Your team can tag videos and channels with as many custom fields as it needs, utilizing the three different types of fields:
Free Text
Single Select
Multiple Select
Free Text
Up to 700 characters. Best for unique IDs, notes, or long descriptors.
Single Select
Choose exactly one option from a predefined list (good for Status, Region, Priority).
Multiple Select
Pick multiple options (useful for tags like “Tutorial”, “Internal”, “Advanced”).
Visual customization
Your team can further customize fields by selecting an associated icon and color for each field to make them more identifiable.
Icon: choose from 99+ icons to represent the field.
Color: choose from 9 colors to visually group fields.
Name: descriptive label for clarity.
How to Set Up Custom Fields
Accessing Custom Fields Management (Admins Only)
There are 3 ways that admins can access Custom Field Management
From the main workspace
From Team Settings
From Video/Channel setup
From Main Workspace
In the top-right corner, under "Add New", select the 'Display' dropdown menu
Select 'Manage' within the Custom Fields section
From Team Settings
Click on your team's icon in the top-left corner of the workspace
Select 'Team Settings' from the dropdown menu
Within your team settings, navigate to the 'Custom Fields' section on the left side
From Video/Channel Setup
Navigate to the Setup page of your Video or Channel
Click the Custom Fields tab in the left sidebar.
Using the left side panel, select 'Manage' to enter the Custom Fields Management window
Creating New Fields
Click the Plus + on the custom fields pop-up window
Configure the field:
Name (e.g., “Project ID”, “Client”)
Type: Free Text / Single Select / Multiple Select
Icon & Color: pick an icon and a color to represent this field visually
Options (for select fields): add predefined choices
Allow users to add custom options: toggle on/off depending on desired flexibility
Adding Custom Fields to a Video/Channel
Both admins and users can add and edit tags associated with a video or channel. To do so:
Navigate to the Setup page of your Video or Channel
Click the Custom Fields tab in the left sidebar.
Using the left side panel, assign the value(s) of the custom fields your team has created to organize your content
For Free Text: type your value
For Single Select: pick a single option from the dropdown.
For Multiple Select: choose one or more options (pills appear).
Values save automatically.
Using Custom Fields within Workspace
Go to a workspace folder (Grid or List view).
Click Display in the top panel.
Under Custom Fields, click the fields you want to show as tags on tiles.
Selected fields appear as colored tags (icon + text) on video tiles; the selection persists across folders and sessions.
Tips
Show only key fields on tiles to avoid clutter.
Admins can click Manage from the Display dropdown to jump to Custom Field settings
Tags are display-only for now (they don’t filter or hide items, yet)
Best practices & suggested starter fields
Get started (recommended)
Start with 3–5 essential fields (e.g.,
Client,Project,Status,Region,Content Type).Use descriptive names: prefer “Project ID” over “ID”, “Client Name” over “Client”.
Use Single Select for controlled values (Status), Multiple Select for tags (audiences), and Free Text for unique descriptors.
Managing lists & options
Keep select lists manageable. If you have 50+ possibilities, consider using Free Text or regrouping values.
Enable user-added options only where flexibility outweighs consistency (e.g., Project Name).
Review and clean options periodically: archive unused values, merge duplicates.
Tagging workflow
Tag content when first uploaded or during setup.
Use batch tagging conventions as your team scales (note: bulk tagging is a planned enhancement).
Document conventions (who tags what, when) and audit tags quarterly.
Custom Fields FAQ
Who can create custom fields?
Who can create custom fields?
Only Team Admins can create, edit, and delete custom fields.
Who can assign custom field values?
Who can assign custom field values?
All team members can assign values to videos and channels.
Can I change a field’s type after creation?
Can I change a field’s type after creation?
No. Field type cannot be changed after creation; create a new field if you need a different type.
What happens if I delete a field?
What happens if I delete a field?
The field definition is removed from the UI. Existing values are preserved in the database but will no longer display.
Can I rename fields and options?
Can I rename fields and options?
Yes — renaming is allowed and existing values will automatically inherit the new name.
Is there a limit to how many fields I can create?
Is there a limit to how many fields I can create?
No hard limit, but we recommend keeping the list manageable (10–20 fields is best UX).
Can I search or filter by Custom Fields today?
Can I search or filter by Custom Fields today?
Not yet — search/filter support is planned for a future release. Currently Custom Fields are display-only tags on workspace tiles.
Will custom fields appear in reports?
Will custom fields appear in reports?
Analytics integration by custom field is planned for a later release.